You're three months into a complex design project, and you need to find the specific "Grunge" font effect you used in the first draft. You check your "Downloads" folder, then your "Documents," then your "Work" cloud account, only to realize the file is named final_v2_new_edit.doc and is currently residing on a USB drive in your desk drawer. The fragmentation of project assets is the single greatest threat to creative and technical momentum.

The Art of Project Archiving

The "Ersatz Project Documents" template is built for the individual who manages a diverse portfolio of technical and creative tasks. It moves your workflow from "finding files" to "managing projects." By standardizing the capture of both Home and Work contexts, the system ensures that your personal creative experiments and your professional obligations are stored in a unified, searchable digital vault.

Hierarchical Resource Mapping

The structure of this library is designed to categorize information at multiple levels of resolution.

  • Broad Classification: The Type: Broad field allows you to segment your archive by major domains, such as Computer related tasks versus auxiliary projects.
  • Narrow-Focus Taxonomy: With dedicated fields for Type: Narrow-1 and Narrow-2, you can document the specific software used—like Photoshop or GIMP—and the specific artistic style, such as Grunge or Font FX.
  • External Integration: Dual Website links allow you to anchor each project to its online inspiration or reference documentation, creating a bridge between your local files and the wider web.

The Multi-Document Vault

One of the most powerful features of this template is the quadruple document support. Instead of linking to a single file, you can attach Document-1 through Document-4 directly to the entry. This allows you to store the source file, the rendered output, the client feedback, and the final signed approval in one place. Memento’s file handling ensures that these assets are always accessible, regardless of where the original "working" file might be stored.

Power Feature: Dual Temporal Tracking

The template utilizes two critical date fields: Started and Due. This creates a high-resolution timeline for every project in your archive. By filtering your library for projects where "Due" is in the next seven days, you turn your archive into an active productivity dashboard. Back at the office, you can group your library by Broad Type to see your historical project volume, allowing you to identify seasonal peaks in your workload and optimize your future scheduling.