Three Floor Types Per Building — Lobby, Hallway, Restroom
The specific value in this template is the floor type classification by zone. Not "what is this building's flooring" — that's too imprecise for any useful application. Specifically: what is the lobby floor type, what are the hallway floors, what are the restroom floors. Those are three different maintenance environments with three different cleaning requirements, product specifications, and labor rates.
A Class A Office building with a marble lobby, VCT hallways, and ceramic restrooms needs a marble-specific stripping and sealing program, a separate VCT buffing schedule, and a standard ceramic grout maintenance protocol — three distinct service specs, all captured at survey time, all available without a return visit to the property.
Eight floor type options: Marble, Granite, Terrazzo, Stone, Ceramic, VCT (Vinyl Composition Tile), Polished Concrete, and Carpet. Each of these has different machine requirements, different chemical compatibility, and different labor productivity rates. A facility services firm that doesn't capture floor type at survey is pricing on assumptions, not data — and assumptions are how you lose margin on a granite lobby that the estimator thought was VCT.
Building Type Is the Portfolio Classification
Eight building type options: Class A, B, and C Office, Medical A and B, Educational, Construction, and Warehouse. The Class A through Class distinction isn't cosmetic — it describes the specification level of the finishes, the expectations of the tenants, and the service tier the contract should reflect. A Class A building with marble floors and four public restrooms has different service economics than a Class C building with VCT and two restrooms, even if they're both 20,000 square feet.
Medical A and B are separate categories because healthcare facilities carry infection control requirements and compliance standards that office buildings don't. A medical facility that gets quoted on an office maintenance model will have compliance issues within sixty days. The survey template forces the distinction at data capture, not at contract review.
Square Footage and Story Count as Pricing Inputs
Approximate Square Footage as an integer, Number of Stories up to 30, Number of Public Restrooms up to 10+. Those three numbers, combined with building type and floor classifications, are most of the inputs needed for a preliminary facility services proposal.
A 15,000 sq ft, 3-story Class B office building with terrazzo lobby, carpet hallways, and 3 ceramic restrooms generates a service estimate that a sales team can quote from the survey record without another site visit. The account field (CornerCI or Halakar) tracks which client relationship this property belongs to — important when one client manages multiple properties and the portfolio needs to be managed as a whole rather than as individual accounts.
The "Additional" floor type text fields for each zone handle the mixed-floor reality: a lobby that transitions from marble at the entrance to carpet in the seating area, or a hallway where VCT in the main corridor transitions to ceramic in the medical wing. The primary dropdown captures the dominant material; the text field captures the exception that changes the labor model.
At 50 properties surveyed across two accounts, filtering by Lobby Floor Type shows how many marble properties are in the portfolio — and whether the specialty stone restoration work is concentrated or distributed. Filtering by Building Type against Number of Stories shows the high-rise medical facilities that need elevator lobby programs. The survey database becomes the portfolio planning tool, not just a collection of site visit notes.