The brotherhood is preparing for a charity ride. The lead organizer needs the OR/CR status on every participating bike before the convoy leaves — expired plates on the road are a liability for the whole group, not just the individual rider. The emergency contact for the newest member still hasn't been submitted. The Brotherhood Control Number sequence has a gap that nobody can explain.
A shared membership database solves all three problems before the departure briefing.
The Vehicle Compliance Layer
Philippine motorcycle registration requires both the CR (Certificate of Registration) and OR (Official Receipt) to be current and on-person. For a riding club organizing convoy events, the compliance status of every member's vehicle is a collective concern — an LTO checkpoint that stops one bike affects the whole ride.
CR Number, OR Number, and Plate Number document the vehicle's registration identity. OR/CR/License Picture stores the document photos — the actual OR and CR scan, the license card. When a checkpoint asks for documents you don't have physically, the photo in the database is the reference that at least confirms you have the records at home.
MV Name/Type/Color captures the motorcycle description: Honda CBR650R, black, or Yamaha NMAX, white. In a convoy of thirty bikes, the vehicle description is how you identify a specific member's ride when the rider isn't immediately visible. It's also the data a traffic authority needs if a bike is involved in an incident and you're providing witness information.
License Number is the rider's LTO driver's license — the personal compliance document that runs parallel to vehicle registration. A member who let their license expire isn't legally permitted to ride on the public road, which matters for any group with liability consciousness.
The Emergency Protocol Fields
Official Backride (OBR) tracks the rider's regular passenger — the person who sits pillion on organized rides. During a charity event with family members participating, knowing who's on the back of each bike matters for headcounts and accountability.
Name and Number of person to be notified in case of emergency is the field that turns a membership database into a safety protocol. For a charity ride covering 200km through provincial roads, this is the contact the event medic needs if a member goes down. Having it in the shared database means any ride officer can access it immediately — it doesn't depend on the specific person who enrolled the member being reachable.
Date of Birth and Marital Status support the member profile for insurance purposes if the brotherhood carries group accident coverage. Date of Membership establishes seniority for internal governance.
Brotherhood Control Number is the sequential administrative identifier that keeps the roster organized independent of alphabetical name order. Gaps in the sequence flag departed or suspended members without exposing their full records in the active list.
The Signature field captures the member's declaration that their submitted information is accurate — the accountability statement that turns a data entry form into a membership agreement. In an organization built on trust and brotherhood, that declaration is not formality. It's the foundation.