The difference between being "busy" and being "effective" is usually found in the hidden cost of what you aren't doing. A to-do list that treats "Buy Milk" with the same urgency as "Finish Q3 Strategy" is a recipe for productive procrastination. True efficiency requires a system that forces you to confront the CostOfDelay and the strategic alignment of every action.

The Philosophy of Value-Based Execution

The "Tasks" template is designed for the project manager or consultant who operates at the intersection of Getting Things Done (GTD) and Lean management. It moves your workflow from a simple checklist to a weighted decision matrix. By standardizing the capture of Size (effort) and Goal (alignment), the system ensures that your daily activity is always driving toward your long-term objectives. It acknowledges that a task with High permanent cost of delay should always trump a task with No cost, regardless of the deadline.

The Blueprint: Kanban Architecture

The structure of this library is built to visualize the flow of work.

  • Triage and Timing: The Timing field—categorized into buckets like 1 Today, 2 Week, or 0 Inkorg (Inbox)—allows for rapid processing of new inputs. This ensures that your "capture" phase is distinct from your "execution" phase.
  • Contextual Anchors: Fields for Place and Project ensure that you only see relevant tasks. When you are at the Office, you shouldn't be distracted by Home chores. When you are working on the UML-app, you shouldn't see tasks for Renovering (Renovation).
  • Resource Logistics: Tracking the required Equipment (e.g., Computer, Phone, Tools) allows you to batch tasks by modality. You can knock out five phone calls in a row during a commute, or clear ten computer tasks during a focused deep-work block.

Strategic Alignment

The ultimate value of this template is its ability to link the micro (tasks) to the macro (goals). The Goal field—ranging from Financial to Legacy—forces you to justify the existence of every entry. If a task doesn't serve a goal, why is it on your list? The Status workflow—moving from Idea to Decided to Delegated—provides a clear audit trail of decision-making, ensuring that nothing stalls in the "maybe" pile forever.

Power Feature: T-Shirt Sizing for Estimation

By utilizing Memento’s choice fields for Size—using the Agile "T-Shirt" scale from XXS (5min) to Elephant (40+hours)—you gain an immediate visual understanding of your workload. You can filter your "Today" view to ensure you haven't committed to three "Elephant" tasks in a single afternoon. It turns a wishful-thinking schedule into a realistic, data-backed production plan that respects your capacity and protects your sanity.