The Quotation That Gets Revised Four Times Before the Client Signs
High-value real estate quotations for villas and plotted developments are not static documents. The client asks about a different plot size. The guideline value gets revised. The client wants to know the difference between cash payment and bank transfer in terms of the booking advance structure. Every revision means a new calculation, and if you're doing those calculations in a spreadsheet or on paper, each version carries the risk of an arithmetic error that either loses you the margin or loses you the client.
This template eliminates the revision problem by making the calculations automatic.
Plot Specs and Villa Specs: The Two Cost Centres
Plot Size (sqft), Plot Cost Per Sqft, Villa Plot Size, Villa Built-up Sqft, Villa Plot Cost Per Sqft, Villa Cost Per Sqft. Six input fields that feed three calculated outputs: Total Plot Cost, Villa Basic Price, and Total Villa Cost including plot cost.
The distinction between Plot Cost Per Sqft and Villa Plot Cost Per Sqft matters in developments where the land under the villa is priced differently from the open plot component — a common structure in integrated township projects where villa plots carry a premium over the standalone plot inventory. When the client asks "what if I take the 2400 sqft plot instead of the 2000?" you change one number and the entire quotation recalculates.
Villa Type (multichoice) selects the product: 2BHK, 3BHK, duplex, individual villa. The built-up area flows from that selection and drives Villa Cost Per Sqft. Guideline Value — the government-assessed ready reckoner rate — feeds Registration Charges, which in the Indian market is calculated as a percentage of guideline value rather than actual sale value.
Payment Structure: When the Money Flows
Day 1, Day 10, Day 30 — three payment milestone fields. The Day 1 field captures the booking advance amount (driven by Plot Booking Advance and Villa Booking Advance multichoice selections). Day 10 and Day 30 are calculated from the remaining balance split according to the agreed terms. The Terms & Conditions multichoice applies the correct payment schedule template — different projects may have different drawdown structures depending on construction stage and regulatory approvals.
Registration by, Documentation Charges, Payment Mode (Plot and Villa, separately), Booking in favour of — these four fields capture the transactional mechanics that differ between clients and between projects. A client booking under a corporate entity needs the booking cheque in favour of a different payee than an individual buyer. The Payment Mode field distinguishes RTGS, cheque, and cash, which affects the documentation the sales team needs to collect on the day of booking.
Total Service Tax calculated automatically. Total Villa Cost (incl. Plot Cost) is the headline number that appears on the quotation letter — the number the client sees and signs against. When it's a calculation rather than a typed figure, the internal consistency between the component costs and the total is guaranteed. The Dear Mr./Ms and Project Name fields personalise the document. The rest is arithmetic that the template handles without human intervention.