The used computer market is a high-volume, detail-heavy business. One wrong digit in a model number or an overlooked RAM upgrade can lead to a returned item and a frustrated customer. When you’re managing fifty different Dell Latitudes or MacBook Pros, a spreadsheet is simply not enough.
The Philosophy: Asset Integrity
This template is built for the refurbisher, the reseller, or the IT asset manager. It treats every piece of hardware not just as an item, but as a specific configuration of components. It acknowledges that in the resale world, the Serial Number is the ultimate truth, and the Status is the primary driver of revenue.
The Blueprint: Hardware DNA
The fields are designed to capture the technical specifications that determine the market value of a PC.
- The Technical Core: Fields like CPU Type, Speed Ghz, Memory MB, and HDD GB form the value proposition for the buyer. Memento’s numerical fields allow you to later aggregate this data—for example, calculating the total storage capacity of your entire warehouse.
- The Software Stack: The OS choice field tracks exactly what is installed. Whether it’s legacy "Window XP Pro" for industrial use or "OS X" for creatives, having this data filtered allows you to respond to specific customer needs instantly.
- The Identity Trinity: By utilizing barcode-type fields for Inventory Number, Serial Number, and Part Number, the system eliminates manual entry errors. You scan the manufacturer’s label, and the record is unique and irrefutable.
Usage Scenarios: The Bulk Buy
You receive a shipment of twenty off-lease corporate laptops. Instead of writing down specs on a notepad, you open Memento. You scan the Serial Number, snap an Image of the unit’s condition, and select the OS from the dropdown. You set the Price based on current market trends and change the Status to "Testing." When a buyer emails through the Inquiries field, you have the exact specs ready to copy-paste.
Power Feature: Barcode Lookup
By using the Inventory Number barcode field, you can turn your phone into a high-speed warehouse tool. When a customer walks in asking about a specific model, you scan the tag on the box and instantly see the Price, the RAM, and whether it has any pending Inquiries. It eliminates the need to open the laptop just to check the system properties.