The Job Number Is the Whole History
A residential electrical maintenance operation running twenty jobs a week across a property management portfolio has a simple choice: every address visited either has a searchable history of what was done and what parts were installed, or it doesn't. When a tenant reports that the same light circuit has dropped three times in four months and a new tech arrives on a call-out, the job log is the difference between walking in informed and walking in blind.
Job number, address, date and time, job description, work done, completion status, notes, and call-out flag. The eight fields in this template are not a documentation burden — they're the operational baseline that separates a tradesperson with a defensible work record from one who is guessing at pattern from memory.
What the Work Done List Actually Tracks
The Work Done field carries 35 tagged options covering the component-level reality of residential electrical maintenance: lamp types by wattage and pin configuration (16W 2-pin, 28W 4-pin), fitting types, switches, sockets (single, double, fused spur), smoke alarms in three configurations (battery, mains, radio-interlink), fan types (timer and inline), shower circuits, pull cord switches including the 45A variant for electric showers, fluorescent tubes, and the full RCBO range from 6A through 50A.
The RCBO entries deserve specific attention. When a fuse board entry is logged alongside an RCBO 32A, you have documented exactly which protective device was installed in which property on which date. Two years later when the circuit trips and the customer claims the protective device was never upgraded, the record is timestamped and specific. Yellow card and Red card as work done options cover the notification statuses for unsafe installations that cannot be immediately rectified — documentation that has regulatory weight.
"No fault found" and "Make safe" as completion options record the outcome of a call-out where the problem either didn't reproduce under inspection or required emergency isolation before a full repair was scheduled.
The Call Out Boolean as the Revenue Differentiation Flag
The Call Out field is a single boolean, but it carries financial significance. Call-outs are typically billed at a premium rate over scheduled jobs. At invoice time, filtering all jobs for the current billing period by Call Out = true gives the call-out invoice list immediately. The split between regular maintenance jobs and emergency call-outs also tells a portfolio manager whether a particular property is generating disproportionate reactive maintenance costs — the kind of signal that suggests a planned preventive maintenance intervention would be more economical than continued reactive response.
The Complete flag provides the open-work queue. Any job where Complete = false is outstanding. Filter by Complete = false and you have the morning's priority list without any manual review.