The BCA job pays a base rate. Then there's the M25 surcharge if the delivery routes through the London orbital. Then there's the waiting time if the compound wasn't ready when you arrived. Then there's the regional supplement. Then there's the insurance levy. Then there's the toll and fuel recovery for that specific run. By the time you get to the end of a week, a single job has five or six line items, and the difference between what was invoiced and what was paid is either zero or money that's sitting uncollected because you can't document the discrepancy with any precision.
The Invoice Structure
Job value, M25, Toll/Fuel/Other, Travel, Waiting Time, Insurance, and Weekly Regional are the seven components that build Total Invoice. Most drivers know their base job rate. Fewer track all the supplements consistently. The M25 supplement is gated on the route — Collection Address and post code delivery determine whether it applies, and the compound dispatcher doesn't always flag it. If you're not recording M25 as a separate line item per job rather than assuming it's in the job value, you're periodically leaving the M25 supplement on the table.
Waiting Time is the one that accumulates invisibly. Forty-five minutes at a compound because the car wasn't ready, multiplied across fifteen jobs a week, is a meaningful billing component that disappears if it's not logged at the moment it happens rather than reconstructed at the end of the week from memory. ticket img is where the parking ticket, toll receipt, or fuel receipt photo lands — the documentary evidence for the reimbursement claim before the accounts department asks for it.
The Owed Calculation
Job value owed, M25 value owed, Toll value owed, Travel value owed, Waiting time owed, Ins owed, and Regional owed are the disaggregated receivables. Owed is the total. The split matters because BCA's accounts department doesn't always dispute the job value — they dispute specific line items, and the dispute is usually about whether a supplement was applicable rather than whether the base rate was correct.
Paid status paired with Amount paid against Total Invoice gives you the reconciliation: what was billed, what was paid, what's outstanding. commission is the deduction that reduces the driver's net — logged per job so the weekly earnings calculation is accurate, not approximate.
Amount 1 through Amount 4 with Type 1 through Type 4 and Total Travel handle the multi-leg travel cost structure that applies when a job involves positioning travel, return travel, or intermediate stops. Some BCA runs involve driving to a collection point, delivering to a compound, then getting a return leg or a taxi — the individual components need to be itemised separately for the reimbursement claim to be unambiguous.
The Record That Survives Disputed Weeks
Job Number is the cross-reference that ties the Memento record to the BCA dispatch system's job reference. When a payment discrepancy appears on the weekly statement, Job Number is what you use to pull the specific run from both records simultaneously and identify where the variance is. Reg No, Make, and Model document the specific vehicle — because two jobs to the same compound with the same base rate can have different supplement structures based on vehicle type, and the difference is in the record, not in the dispatcher's memory.
Carryover flags jobs where payment has rolled into the following week's settlement. Without that flag, a job that legitimately carries over looks indistinguishable from a job that simply wasn't paid.